USA - Indian Business Visa | Expat Orbit
United States flag - Indian Business Visa for American citizens

USA

Complete documentation checklist for Indian Business Visa applications for USA nationals and residents.

Business Visa Application Process

1
📋
Prepare Documentation
2
📝
Fill and Submit Online Application
3
📅
Book Appointment with Embassy/Consulate
4
🏢
Submit Physical Application & Pay Fees
5
Visa Approval

Document Requirements for Regular Business Visa - For Intra-Group Travels

📌 Important: Please ensure all the following documents are prepared before submitting your Business Visa application. A complete application with properly arranged documents will significantly speed up the processing time.

📃 Personal Documents

Online Visa Application Form
Submit Online, Print and physically sign
Online Visa Application Form →
Original Passport
Passport Valid for at least 6 months with two blank pages
Photographs
Two recent photographs (2 x 2 inches), with white background
Valid Proof of Residency
Non-US Passport holders must submit valid proof of residency such as Green Card, valid US visa or work permit
Other Documents
Any other case-specific documents

💼 Company Documents

Invitation letter from Indian Company
Letter from the company in USA
Both letters must include: Nature of business, Duration of stay, Places to be visited, Undertaking from the company sponsoring the expenses for the visit (if applicable)
Company Registration Documents
Certificate of Incorporation or other valid registration documents for Indian entity
Undertaking Letter
From the Indian Company, Confirming responsibility for the applicant's activities and conduct in India

All letters issued by the company must be printed on the company's official letterhead, signed by an authorized representative, clearly stating their name and designation, and must bear the company's official seal.

⚠️ Important Note: The above checklist reflects standard documentation requirements for an Indian Business Visa. However, actual requirements may vary based on the jurisdiction of the Indian High Commission/Consulate, individual applicant profiles, or case-specific factors. It is strongly recommended to refer to the latest guidelines issued by the respective Indian Mission before preparing and submitting the application.

💰 Indian Regular Business Visa Fees - For USA Nationals

Visa Duration US Dollar
Up to 1 year - Multiple Entry $ 179.75
Up to 5 years - Multiple Entry $ 202.35
Up to 10 years - Multiple Entry $ 337.35

📌 Note: Visa fees are non-refundable and may vary based on different nationalities, individual circumstances or consular discretion.

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Other Modes for Obtaining Business Visa: E-Business Visa

Nationals travelling to India for short-term business activities - such as attending meetings, trade discussions or exploring partnerships may consider applying for an e-business visa. It is an ideal option to avoid physical document submissions and embassy visits as the e-Business Visa is processed fully online.

  • Duration of Visa: One year from grant of e-visa
  • Entries: Multiple
  • Permitted stay in India: Continuous stay per visit must not exceed 180 days and if the intended stay is more than 180 days during the visa validity, registration with the FRRO is mandatory.

📝 How to Apply

  1. Apply online at the Indian e-Visa Portal
  2. Upload supporting documents during the online process
  3. Pay visa fee online at the time of submission
  4. Receive Electronic Travel Authorization (ETA) via email upon approval

📌 Important Points:

  • Application must be submitted at least 4 days before the intended travel date.
  • Always check the endorsement on the ETA for the duration of stay permitted in India, as the requirement varies on case-to-case basis.

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👨‍💼 Prateek Agarwal

A seasoned global mobility expert and chartered accountant with over 17+ years of experience in domestic and international compliance for corporates and their expat employees. He worked with KPMG for over 9 years, supporting clients across the US, UK, and APAC, before starting Expat Orbit.

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👩‍💼 Henna Vij

Passionate about understanding expat sensibilities and developing products to ease their adjustment into expat life, Henna is an MBA from IIM Bangalore and has 15+ years of cumulative experience working for, with, and as an expatriate in global consulting organisations like Accenture, KPMG, HSBC.

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