Japan - Indian Employment Visa Documentation | Expat Orbit
Japan flag

πŸ‡―πŸ‡΅ Japan

Complete documentation checklist for Indian Employment Visa applications for Japanese nationals and residents. Follow this comprehensive guide to ensure a smooth visa application process.

Your Visa Application Journey

1
πŸ“‘
Prepare Documentation
2
πŸ“
Fill Online Form
3
🏒
Submit at Embassy
4
πŸ’΅
Pay Visa Fees
5
βœ…
Visa Approval

Document Requirements

πŸ“Œ Please ensure all the following documents are prepared before submitting your Employment Visa application. A complete application with properly arranged documents will significantly speed up the processing time.

πŸ“ƒ Personal Documents

Online Visa Application Form
Submit Online, Print and physically sign. Apply Here β†’
Original and Copy of Passport
Passport Valid for at least 6 months with two blank pages
Photographs
Two recent photographs (2 x 2 inches), with white background
Educational Documents
Bachelor's/Master's degree or professional certifications. (Non-English documents must be translated and apostilled.)
Curriculum Vitae (CV)
Updated and in English
Proof of Accommodation in India
A copy of the lease agreement or other valid documentation showing accommodation arrangements for the applicant

πŸ’Ό Employment Documents

Offer Letter
Formal job offer from the Indian employer
Original Employment Contract
(Signed by both parties)
Must include: Place of work in India, Annual salary (minimum USD 25,000), Job designation, Duration of contract
Proof of Company Registration
Certificate of Incorporation or other valid registration documents for Indian entity
Original Recommendation Letter
A recommendation letter from the applicant's current employer in Japan. If the applicant is not currently employed, a self-recommendation letter must be provided
Company Profile
A brief profile or background information of the Indian company offering employment

πŸ—‚οΈ Key Additional Documents

Visa Request Letter
From the Indian employer
Undertaking Letter
Confirming responsibility for the applicant's activities and conduct in India
Skill Shortage Certificate
A certificate issued by the Indian employer stating that the required skill is not readily available in India
Government of India Foreign Collaboration Approval (if applicable)
A letter from the Government of India approving foreign collaboration, if required for the position
Other Documents
Any case-specific documents
Important Notes:
  • The salary threshold of USD 25,000 is not applicable to ethnic cooks, language teachers (Except English teachers), or diplomatic staff.
  • The request letter from the Indian employer plays a key role in the Employment Visa application process. A clearly articulated letter that demonstrates the applicant's role, the nature of assignment and the need for the foreign national's expertise, when submitted with complete supporting documents can significantly contribute to smooth and timely visa processing.
  • Non-Japanese nationals applying from Japan must have a minimum domicile of 2 years in Japan and also submit proof of residency.
⚠️ Important Note: The above checklist reflects standard documentation requirements for an Indian Employment Visa. However, actual requirements may vary based on the jurisdiction of the Indian Embassy/Consulate, individual applicant profiles, or case-specific factors. It is strongly recommended to refer to the latest guidelines issued by the respective Indian Mission before preparing and submitting the application.

πŸ’° Indian Employment Visa Fees - For Japanese Nationals

Indian Employment Visa Fees for Japanese Nationals Visa Fee
All Durations Β₯ 1,640

πŸ“Œ Note: Visa fees are non-refundable and may vary based on different nationalities, individual circumstances or consular discretion.

Quick: On-Arrival Checklist for Employment Visa Holders

Get an Indian SIM Card
Ensure submission of Form C
within 24 hours of arrival in hotel/premises
Apply for FRRO Registration
within 14 days of arrival in India
Apply for PAN (Permanent Account Number)
Open an Indian Bank Account

Related Resources

Immigration in India: Visa Types

Explore Immigration in India in 2025β€”visa categories, legal terms, violations & new legal framework...

Read Article β†’

Business vs Employment Visa

As multinational companies venture into global markets, understanding the nuances between visa types...

Read Article β†’

Comprehensive Employment Visa Guide

Embarking on the journey to obtain an employment visa for India requires careful planning...

Read Article β†’

πŸ“ž Schedule a free 30 mins consultation call

Check Availability β†’

Comprehensive Solutions Ensuring Last-Mile Execution

Not only do we answer 'what to do', we also take care of all executionary aspects of an international assignment, leaving you free to focus on your core business.

  • βœ“ Holistic international assignment management solutions for global companies in India
  • βœ“ India entry solutions for startups and global companies
  • βœ“ Launchpad for Indian companies expanding their global footprint

Gateway to India - Holistic Inbound Solutions

We help you explore the India market, expand with time, and manage expat movement along with regular administration in India.

Assignment planning

We specialise in customised planning and execution of international assignments, including newer models like remote work and work from anywhere.

Immigration

We streamline the work visa application process, coordinate with embassies and consulates, and provide assistance with other registrations like residence permits.

Expat taxation

Our experts file annual tax returns by calculating home and host income, and advising on monthly taxes to be withheld by the company.

Meet Our Founders πŸ‘‹

Our team of global mobility experts, comprising of international taxation, immigration, legal, cultural integration and destination services experts are always excited to solve mobility queries to ensure the most seamless and comfortable experience for both global mobility professionals and expats.

Prateek Agarwal

πŸ‘¨β€πŸ’Ό Prateek Agarwal

A seasoned global mobility expert and chartered accountant with over 17+ years of experience in domestic and international compliance for corporates and their expat employees. He worked with KPMG for over 9 years, supporting clients across the US, UK, and APAC, before starting Expat Orbit.

Henna Vij

πŸ‘©β€πŸ’Ό Henna Vij

Passionate about understanding expat sensibilities and developing products to ease their adjustment into expat life, Henna is an MBA from IIM Bangalore and has 15+ years of cumulative experience working for, with, and as an expatriate in global consulting organisations like Accenture, KPMG, HSBC.

We Are Waiting To Hear From You

Name *
Email *
What makes you a part of the global mobility world?
Company

We Are Waiting To Hear From You

Name*
Email ID*
What makes you a part of the global mobility world?
Nationality
Company
How can we help you?
Specific area(s)
Specific area(s)
Specific area(s)
Any specific details
Suggest time*
Suggest time 2*